Early Warning System for Your Business
Your Business FinallyHas a Doctor.
Helcyon reads every transaction against the baseline that is normal for your business, catches the deviation the day it begins, traces it to the exact cause, and writes the fix in plain language before the damage compounds.
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Margin Temperature
37.5%
Baseline 41.0% · 12-week window
Margin drift detected
Gross margin slipped from a 41% baseline to 37.5% over six weeks.
-$34,000/mo and accelerating
Vendor cost anomaly
One supplier raised wholesale cost 9% over the same window.
+$21,600/mo in added cost
Product mix shift
A premium SKU is losing volume to a cheaper substitute at the counter.
14 repeat customers traced to
Versus What You Already Use
Your accounting software records it.
Helcyon reads it.
QuickBooks, Xero, and your bank feed are the lab. They print accurate results and stop there. Nothing in them knows what is normal for your business, notices when a number starts to drift, or tells you what to do. Here is the same month, seen two ways.
What your accounting software shows
Why did margin move? Not answered.
Correct to the penny, and completely silent on the cause, the trend, and what to do about it. You still have to notice the problem, diagnose it, and decide. By month end.
℞ The move
Renegotiate Vendor 7 and reprice the substitute SKU so margin recovers without losing the counter sale.Projected recovery: ~$400,000 annually
Who It Is For
Built for the businesses
that have something to lose.
Helcyon is made for established operators with real financial complexity, the kind of business where a quiet margin slip or a creeping fee costs real money before anyone notices.
Revenue
Businesses doing $500K to $50M a year, where the numbers are big enough to hide problems.
Stack
Owners running on QuickBooks, Xero, Stripe, or Plaid, with data already flowing.
Finance team
Companies with no finance team, or a lean one, where no one is reading the signals every day.
Mindset
Operators who want warning before a problem turns into a loss, not a post-mortem after.
Built for businesses with real financial complexity. Not for pre-revenue startups or early-stage projects.
The Framework
Five Vital Signs.
Monitored continuously.
Every diagnosis is grounded in the signals that determine financial health. Helcyon watches liquidity, sales momentum, profitability, customer concentration, and expansion capacity, and investigates the cause the moment any one of them weakens.
71
Cash Pulse
Liquidity health
84
Revenue Blood Pressure
Sales momentum
52
Margin Temperature
Profitability risk
88
Customer Heartbeat
Retention health
76
Growth Oxygen
Expansion capacity
Cash Pulse
34d
Revenue Blood Pressure
+2.1%
Margin Temperature
37.5%
Customer Heartbeat
88%
Growth Oxygen
1.4x
℞Active Prescription
Margin Temperature is the active concern. Renegotiate Vendor 7 and reprice the substitute SKU. Projected recovery: near $400,000 annually.
What Continuous Monitoring Looks Like
Every vital sign, watched against
what is normal for you.
This is one signal over twelve weeks. The shaded band is the range that is healthy for this specific business. The engine does not wait for the quarter to close. It flags the moment the line leaves the band.
Margin Temperature · specialty pharmacy
Gross margin vs calibrated baseline
Baseline
41.0%
Current
37.5%
Flagged at
Week 9
Monthly impact
-$34K
If uncorrected
~$400K/yr
Diagnosis in Action
One business, one month,
start to finish.
This is a real diagnosis, anonymized, on a specialty pharmacy doing about $850,000 a month. It is the read Helcyon delivers, and it is the kind of problem most owners find a quarter too late.
The signal
Margin Temperature fell from a 41% baseline to 37.5% over six weeks. The engine flagged it in week 9, the moment it left the healthy range.
The cause
Two things at once. Vendor 7 raised wholesale cost 9%, and a premium product kept losing volume to a cheaper substitute at the counter.
The cost
About $34,000 a month, near $400,000 a year if nothing changed.
The move
Renegotiate Vendor 7 and reprice the substitute SKU, so margin recovers without losing the counter sale.
The outcome
Projected recovery of roughly $400,000 a year, caught while it was still a 1.4 point slip rather than a crisis.
What You Receive
A CFO-level read of your business.
Every month. Without the CFO.
An owner carries the whole company and cannot read every number every day. The monthly brief is the read a CFO would give you: where the business is heading, what moved and why, and the moves to make this month, ranked by the dollars at stake. It lands in your inbox, with critical alerts the instant something cannot wait.
Monthly Intelligence Brief
CFO Report · January 2025
Revenue is stable. Margin is the problem this month, and it is accelerating. One vendor and one product are the cause. Cash runway has tightened but is not yet critical.
Attention required · ranked by dollar impact
Margin erosion
Vendor 7 cost increase and product mix shift
-$34,000/mo
Fee drift
Card processing fees creeping upward
+$847/mo
Forward cash runway
34 days down from 41
℞ First move this month
Renegotiate Vendor 7 and reprice the substitute SKU.
Projected recovery: ~$400,000 annually
Forward, not just historical
It tells you where cash is heading, not only where it has been.
Causal
Every finding is traced to the vendor, product, or customer behind it, with the transaction-level evidence attached.
Ranked by dollars
You see the biggest leak first, never an alphabetized list of line items.
Prescriptive
It ends with the move to make this month, quantified, not a chart for you to puzzle over.
Monthly and instant
The full read arrives monthly. A duplicate payout or a settlement stuck past terms reaches you the same day it happens.
Plain language
Written for an owner to act on, and clean enough for an accountant to put their name on and send to a client.
For Accountants, Fractional CFOs, and Advisors
You read financial statements for a living. Helcyon does the monitoring underneath, so the anomalies surface on their own and your judgment goes where it matters, whether you advise one business or fifty. The brief is clean enough to put your name on and send to a client.
Why this slips by
The problem was never the data.
It was the reading.
Owners do not miss these problems because they are careless. They miss them because the numbers that matter are buried in thousands of transactions, the change is small at first, and by the time it is large enough to show on a statement it has already been compounding for a quarter.
Helcyon was built by operators who have run businesses through real pressure, and the rule set was pressure-tested by working CFOs. So it reads the early, quiet signals the way an experienced finance chief would, and it does it every day, on every transaction, without being asked.
Founded on Original Research
The method is not a black box. It rests on four working papers published on SSRN and a documented scoring methodology, shaped by operators and pressure-tested by working CFOs. The full method and the research are laid out on the How It Works page.
Security
Built for owners who take
their money seriously.
Tested across hundreds of businesses in 20 industries, now monitoring live financial data in private beta. Enterprise-grade security from the first day.
SOC 2 Type II
Certified
256-bit AES
Encryption
Read-Only
Access
24/7
Monitoring
GDPR
Compliant
Bank-level encryption
256-bit AES protects your data in transit and at rest, the same standard major financial institutions use.
Read-only access
We observe your financial data. We never modify, transfer, or transact. Ever.
SOC 2 Type II
Independently audited controls for data handling, access, and incident response.
Zero data selling
Your data stays yours. Never sold, never shared, used only for your diagnosis.
Connects with the tools you already use
Common Questions
Questions, answered.
Stop guessing.
Start knowing.
Your first diagnostic is ready within minutes of connecting.